Are you planning a business trip to Paris? With its rich history, vibrant culture and world-class cuisine, there is no shortage of things to do and see during your visit.
But organizing a successful business trip requires careful planning and attention to detail if you want everything to go smoothly. From booking flights to finding accommodations that fit your budget, there are many things to consider before you embark on your trip.
In this guide, we will give you tips on how to organize your business trips to Paris so that you can make the most of every moment spent in this beautiful city.
Set the framework for your business trip: interview, signing a contract…
Before setting foot in Paris, you must first clearly define the purpose of your business trip. Is it a contract signing, an important job interview, a business relationship? There are several legitimate reasons for a business trip.
Setting the framework for your business trip is therefore essential because it will allow you to plan all the necessary steps. Before you leave, make sure you understand what you want from your trip and who will be involved. This will help you to make sure that everything goes well once you are there and to avoid unforeseen events as much as possible.
Establish a clear schedule of all your trips in advance
The best way to plan your trip in a coherent way is to think about your schedule once you are there. In fact, this step allows you to determine the places you must visit, the meetings you must attend and the people you must contact.
You can make a list of all the activities planned for each day in order to have a precise vision of your stay. Don’t forget to include any meetings, business dinners or events you need to attend during your stay. Planning these activities ahead of time allows you to be more serene.
To plan ahead, you can check out the institutional sites offered by the city of Paris to get all the information you need for your trip. You can also exchange with professionals in groups on professional social networks and thus anticipate events, especially if you have never been to Paris.
Book your flight and accommodation
Your accommodation
Booking your accommodation in advance will not only give you peace of mind, but also save you money. Indeed, it is often much cheaper to book months or even weeks in advance, rather than at the last minute.
When looking for accommodations, consider the specific needs of your business trip. You may need a hotel or rent an Air bnb for example. Also, plan a location where you are not too far from where your business activities will take place.
Your flight
It is best to book your flights as far in advance as possible to get the best prices. Prices are generally lower. So you can leave by booking your flights a little later, about 69 days in advance, and still get a good price.
Check out several sites to find the best deals on airline tickets and compare them. Some airlines offer more attractive prices at first glance, but additional fees may apply. Do not hesitate to compare the airfare. There are many online comparators to find the right flight at the best price.
What about transportation once I’m there?
Paris is a big city. Like all large cities, traffic is extremely heavy and it can be quite complicated to get from one place to another.
The most common way to get around is by public transportation, as it is usually the fastest and cheapest option. The Paris metro offers a vast network of lines that will allow you to move quickly and easily throughout the city.
However, for a business trip, public transportation can be very stressful and not at all ideal to prepare yourself serenely. The best solution for a professional is to book a full time private driver in Paris to accompany you wherever you want and whenever you want.
Prepare the personal effects necessary for your trip
Your documents
Before arriving in Paris, don’t hesitate to take some time to make an inventory of all the important documents you need to take with you.
The most important documents to bring with you are: your passport, your identity card and any visa you may need. Other essential documents include business cards, a copy of your flight reservations, a list of places you plan to visit and contact information for people who will be there during your stay.
Your everyday items and medications
Don’t forget to bring along your everyday items such as cell phone, chargers (spare chargers in case), toiletries, etc. You will also need to bring enough medication for the duration of your stay in case you get sick or have an emergency.
Your change of clothes
Finally, don’t forget other items you may need, such as comfortable shoes and clothing for all kinds of activities. In winter, the Paris region does not only offer mild temperatures, it is essential to bring warm clothes with you.
Choose Paris Shuttle for your trips to Paris
For a professional, waiting at the airport is a stressful and unpleasant moment. After a long plane trip, we understand that it is not tempting to wait in line for the long formalities and controls. To avoid this, our driver will meet you at the priority exit of the plane. With our solid experience, your trips to Paris will be a breeze.
